Tasks
A task takes one message
Write or dictate to Sharko what needs doing and by whom. It finds the employee, sets the deadline and priority, sends them the task and follows up on the reply.
Assigning
By voice, text or photo
A task doesn’t need any formatting. Say it the way you normally would: “Aidos, urgent, update the price list by Friday”. Sharko transcribes the voice message, works out who it’s for and turns “by Friday” into a date.
- It finds the assignee by first name, surname or the name you usually call them. If two people match, it asks which one.
- “Urgent” and “important” mean high priority; “when you have time” means low.
- Photos, videos and documents are attached to the task and go to the assignee with it.
- You can leave out the deadline: Sharko creates the task without one and suggests adding it.
The assignee’s reply
They answer in one word
The assignee doesn’t have to open or tap anything. “Got it”, “on it”, “done” — Sharko understands ordinary words and updates the task status. The author is notified straight away.
If the work is stuck, it’s enough to write “stop” and the reason: the task is paused and the author learns what’s missing.
Deadlines
Deadlines don’t move silently
The assignee writes “I won’t make it, can we say Monday?”. Sharko doesn’t move the deadline itself: it asks the task’s author. If the author agrees, the deadline changes; if not, it stays as it was.
The assignee’s promise is stored separately from the author’s deadline. You see both what you set and what you were promised.
- You can give a time: “by 11:00”, “by lunchtime”.
- Every deadline change stays in the task history: who asked, why, and what the author answered.
Reminders
It reminds on its own — nothing to set up
The day before
The assignee gets a reminder on the morning before the due date.
On the due date
One more on the morning of the day the task is due.
When the deadline has passed
Both people learn that the task is overdue: the assignee and the task’s author.
“Keep reminding until they reply”
If the author asks, Sharko messages the assignee once an hour during working hours and stops as soon as they answer.
“How’s the task going?”
Ask at any moment: Sharko tells you when the task was assigned, when it’s due, what the assignee wrote and what they have promised.
“My tasks”
Any employee can ask for a list of their tasks — the ones assigned to them and the ones they assigned.
Questions
Questions about tasks
Do we need to learn commands or special words?
No. Sharko understands everyday speech: “assign Aidos…”, “done”, “can we say Monday?”, “what’s happening with the price list?”.
What if there are two people called Aidos in the company?
Sharko asks which one and lists the matching employees with their job titles. The task goes out only after you answer.
Can an employee assign a task to a manager or a colleague?
Yes, if you allow it. Who can assign tasks to whom is configured for your company.
Does Sharko only reply in text?
It can answer a voice message with a voice message, and text with text. You can change the mode with one phrase: “reply by voice” or “write in text”.
Assign your first task by voice
We’re onboarding our first companies and setting Sharko up together with you.